Updated May 12, 2020
The MVCCA Board approved the following electronic meeting policy under emergency
situations.
situations.
1. An electronic meeting policy was approved to allow some or all of The Board
members to communicate electronically, via telephonic, conference calls, video, or
other audio or combined audio and video electronic communication methods
where the member(s) is/are not physically assembled with the other members of
The Board.
members to communicate electronically, via telephonic, conference calls, video, or
other audio or combined audio and video electronic communication methods
where the member(s) is/are not physically assembled with the other members of
The Board.
2. The Board adopted this policy in the event of a disaster/emergency, (such as
COVID-19 or series storms). This policy allows the Board to meet and vote if
needed when it is unsafe to assemble in-person.
COVID-19 or series storms). This policy allows the Board to meet and vote if
needed when it is unsafe to assemble in-person.
3. If The Board meeting requires MVCCA member input The Board will notify our
members, via the RECORD, of said meeting date and time and how they can be
part of it remotely.
members, via the RECORD, of said meeting date and time and how they can be
part of it remotely.
4. The MVCCA may also hold General Council and Committee Meetings virtually in
cases of emergency when being together is not safe to our members and/ or board
members following the same guidelines as Board meetings.
cases of emergency when being together is not safe to our members and/ or board
members following the same guidelines as Board meetings.